Presentation Materials

Presentation Materials Checklists For Perfect Preparation Presenter

Presentation Materials Checklists

Everyone loves making great presentations. They are often the start of exceptional projects, high-earning careers, or just successful academic experiences.

But the only way to achieve any of that is to be prepared. Presentations seem easy and straightforward, but they’re not.

Even if you are a natural at doing presentation with tons of charisma, highly effective vocabulary, and super exciting things to say, if you don’t go prepared to your presentations, then you will have more chances of failing.

And the best way to be prepared is to have all the materials & items necessary to get your presentation going. We don’t mean the minimum materials, but all of them.

Read on to find out the presentation materials we are talking about.

Top 10 Checklist Materials for a Perfect Presentation

You should pay heed to the points mentioned below to ace your presentation:

1. Content Backup

Presentation Content Backup

The first thing you need for any of your presentations is constructive content to support whatever you’re talking about.

Let’s say you’re on an academic presentation talking about economics. What could help you make that presentation easier to digest for the viewers? Well, you could use handouts or brochures, something with written info apart from the projection or info on a dashboard.

A presentation can never go without a PowerPoint or video presentation. These are essential, as well. The whole focus is to make whatever you’re talking about easy to digest and more memorable.

Here are a few content backup materials to consider:

  • Handouts and brochures.Printout presentation content.
  • Dashboard & marker for explaining stuff.
  • Notes and cards with small pieces of info (for you to read if needed).
  • Video, image, or PowerPoint presentations for engaging the audience.
  • Backup for the presentation in CD, DVD, pen-drive, or laptop.
  • Additional resources for your performance (links, books, etc.).

These are some of the things you can consider to be well-prepared when it comes to presenting your content correctly. The more help you can get to make your presentation more exciting and compelling, the better.

2. Equipment

presentation equipment

Yes, the presentation content is essential, but none of that would be possible without the hardware first.

It is essential to know that most presentation facilities will provide some of these items. Whether it is an academic institution or a workplace, you are likely to find some of them on-site.

However, it is still recommended to bring your own as a backup or at least just in case. Here are some of the items we’re talking about:

  • Projector with a replacement lamp.
  • Laptop, USB drive, or any other presentation storage.
  • Mouse, mouse pad, and remote control.
  • Headphones and microphone.
  • Adapters & connectors like HDMI, VGA, RCA, and others.
  • Smartphone with tripod.
  • Video camera with mounting accessories.

Bringing all this equipment is not utterly necessary. But it will make sure that if anything fails, or in case you want to do something additional like recording your presentation, then having all these items will be ideal.

3. Extra Batteries

We could place this one as an accessory in the equipment section. But these can save your presentation themselves, so we put them as an option.

What batteries do is power your equipment. From the projector remote control to your smartphone, cameras, and even the laptop itself – batteries are an essential thing to have. Here are all the batteries we recommend you to consider:

  • The additional AA and AAA batteries (for remote control, headphones, laser point, etc.).
  • Extra battery for the laptop & smartphone.
  • Portable charger or power bank for the computer and smartphone.
  • At least two batteries for the camera.
  • Bring chargers for everything you’re using.
  • Universal power supply or UPS.

If you have at least one set of extra batteries for everything, then you’ll be safer in case anything fails. The whole point would be to prevent any device from getting drained out in the middle of the presentation. This is even more important if you’re doing a lengthy presentation of over 20 minutes.

4. Electrical Backup

Electrical Backup for Presentation

While we could say that batteries are an electrical backup, they don’t fall into all the electrical items you will need.

When we say backup, we don’t mean only the ways to power up your devices, but also the different connectors and accessories that can make a difference when it comes to powering your items.Here are a few of the electrical materials we’re talking about:

  • Extension cords (at least two).
  • Plug adapters (AC to two-prong and vice-versa).
  • A power strip or voltage corrector with at least 3 outlets.
  • Power supplies for other devices.
  • Surge protector.

These will be necessary to power your gadgets in case the place of the presentation doesn’t offer enough accessibility.

If you need 3 outlets but the room has only 1, using a strip can help you fix that. And if the outlet is too far away, then an extension will be a lifesaver. Every one of these items can save your presentation.

5. Cables & Wires

Cables & Wires for Presentation

Not only you will need electrical cables for all the items, but you will also need those that connect different devices together, while at the same time making everything easy to adjust.

Let’s say you’re making a presentation in a small room. In that case, you’ll want the cables to be as organized as possible to prevent anyone (or yourself) from tripping on them. Also, it could happen that the laptop cables don’t reach the projector’s inputs. You’ll want some extensions for that.

And finally, you’ll want backups in case some of the connectors don’t want to work anymore. For all that, here are the solutions:

  • Duct or gaffer tape to secure wires & cables together especially in high-traffic areas (this will prevent reboots, re-plugs, and other presentation issues).
  • Security cables to protect everything if you’re in a large room with lots of people (it will avoid easy thieving).
  • Extension connectors and adapters for devices; VGA and HDMI extension cords are essential.
  • Video and plug adapters in case you need to change ports.

All these wiring items will ensure you have a more organized and worry-free experience.

6. Table Items

Places to make presentations often come with their own tables or desks. But even when that’s normal, we still recommend bringing your own table kit. This will make sure that you have enough space to install your projector, laptop, and other devices you may need to use as cameras and smartphones.

Here are some of these items we’re talking about:

  • A portable desk or table.
  • A portable chair.
  • Tripods and device supports.
  • Rubber doorstop to give balance to the table if needed.
  • Boxes and/or elevators for the devices.

The whole purpose is to make sure that your electronics are installed correctly and in the right place. If you aren’t sure if the area of your presentation comes with the necessary table items, then bring your own.

7. Timer or Clock

While this could be part of any other section in the list, we had to put it alone because it is a critical part of every presentation. Not presenting it alone would be a disservice.

A timer or a clock close to where you’re presenting will make a massive difference in terms of time efficiency. It will tell you how slow or fast you’re going. When it comes to keeping track of the time of your presentation, one of these has no competitor. Here are a few options to consider:

  • Digital timer on the laptop or smartphone close to where you’re presenting (it should be visible).
  • A wristwatch with timer.
  • A digital clock close to the presentation screen.
  • A small analog timer on a desk or table close to you.

Any of these will especially help you if you are time-restricted. You won’t like to get over the time mark and prevent others from having proper presentations. Or worse, you won’t like to dedicate too much time to one performance and then fail at another. Use a timer to avoid that.

8. Sound Equipment

Sound is usually not necessary as long as you have your voice and a presentation to talk about. But if you are talking about something that relies heavily on audio, then you’ll want a complete sound system ready.

Especially if you’re making a presentation in a huge place, you’ll want as much support as possible. Here are a few sound items to consider:

  • Large speakers at each side of the room (for a large place).
  • Small portable speakers close to where you’re presenting (for small rooms).
  • Subwoofers if you want more depth in the sound or if you’re playing music.
  • An amplifier for the woofers.
  • A stereo system or receiver where you can play music from.
  • A laptop or smartphone to connect the system to.
  • Auxiliary cables and inputs to get sound from projector to speakers.
  • RCA cables and adapters.

If you aren’t familiar with sound equipment, then you may feel a little overwhelmed here. In that case, we recommend asking for help from someone who knows about sound equipment. Otherwise, try to bring the smallest option possible like wireless speakers so you won’t have any problem later.

9. Digital Storage

After going through the sound department, it means that you’re playing media in your presentation. It would be a pity to be ready to start a video or royalty-free song and then realize you lose the files.

What do you do in that situation?

Well, if you had digital storage and some backup, then you won’t have any issue. Here are a few digital storage devices we recommend:

  • Laptops and smartphones with all the music/presentations/video you may need.
  • A set of SD cards or thumb drives.
  • External hard-drive.
  • External hard-drive adapter (compatible with SSDs).
  • Multi-port adapter for your laptop or playing device.
  • Multi-port adapter for the projector.

This is a very important factor to consider, as anyone can quickly delete or lose a critical file for the presentation. Having some backup or at least something to show as support will be enough to prevent any loss of content to harm your performance.

10. Water & Edibles

Last but not least, you’ll have to bring some water and edibles. Here, we’re referring to the consumables that will help you get through the presentation without having to feel like you’re dying.

Well, not precisely like dying, but you can feel close to that, especially with presentations longer than 20-30 minutes. Speaking for a long time can make your mouth really dry and difficult to articulate with.

Not only that, but you may also want some edibles to keep yourself afloat before and after the presentation. Eating something while doing the presentation is not an ideal way to get through it, but eating something before and after can be life-changing. Here are a few things we recommend:

  • At least one water bottle to stay hydrated before, while, and after presenting.
  • Cough or throat drops that help you get rid of issues.
  • Throat refreshing spray to prevent throat issues.
  • Chewing gum or jelly beans to train your mouth before speaking.

There are many other things you can consider here, but there are many other ones that could help you. Of course, it all comes to your preferences. These ones will be a standard if you want to feel better before, during, and after a presentation.


The hardest part of a presentation is always the preparation. Being prepared is the whole process, as the performance is often the easiest and quickest part to get done with.

Luckily for you, this guide has everything you need to follow the prepare any presentation materials easily and quickly. You won’t have to waste any time figuring things for yourself or exerting any effort with useless aspects.

Follow our advice and recommendations listed on this guide, and you’ll get rid of any problem before, during, and after every presentation.

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